What you will do
Office operations
- Purchasing groceries, stationery, cleaning supplies, office equipment and other necessary items.
- Keeping the office comfortable: monitoring cleanliness, order and temperature; liaising with the cleaning service and gardener; overseeing window washing, air conditioner, radiator and air purifier maintenance, and filter replacement; handling everyday practical matters.
- Coordinating office repairs and maintenance, and monitoring the condition of equipment.
- Arranging deliveries, and when necessary, collecting parcels from the post office and handling customs clearance.
Administrative support
- Document and invoice work: preparing required documents, tracking and paying invoices, and liaising with the bank.
- Administering corporate insurance, Sport Benefit and Wolt: adding and removing employees on time, and completing IR59 forms for new employees.
- Preparing reports, data and business trip documents at the request of managers.
- Purchasing flight tickets and booking hotels for employees.
Events and gifts
- Organizing office events and corporate parties, including purchases.
- Buying birthday gifts, New Year gifts, and gifts for special occasions (such as the birth of a child or a wedding).
- Ordering gifts for clients and partners and arranging their delivery.
One-off tasks
- Carrying out a variety of one-off tasks for managers, including personal ones.
Requirements:
- At least 2 years of experience as an executive or personal assistant, preferably in a company in Cyprus.
- English at B2 level or higher: confident written and spoken communication.
- Greek at B1 level or higher (spoken).
- Excellent organizational skills and the ability to handle multiple tasks at once.
- Responsibility, attention to detail, and initiative.
- Living in Cyprus.
- Official employment.
- Lunch allowance.
- Health insurance.
- Necessary equipment, software, courses and webinars.
- Offline events and a friendly team.